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public:dugc:facad [2023/02/10 18:16] – akg | public:dugc:facad [2023/03/10 14:50] (current) – [Assisting backlogged students] akg | ||
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====== Faculty advisor responsibilities ====== | ====== Faculty advisor responsibilities ====== | ||
- | Faculty | + | The position of the faculty |
- | === Responsibilities in the first year === | + | ==== Responsibilities in the first year ==== |
- | The faculty advisor meets the first-year students during their orientation. In the meeting, the advisor presents | + | The faculty advisor meets with first-year students during their orientation |
- | === Handling ASC interface === | + | ==== Handling ASC interface |
There is a tab for faculty advisors in ASC. It shows all the student registration activities. Here are a few points related to handling student registration. | There is a tab for faculty advisors in ASC. It shows all the student registration activities. Here are a few points related to handling student registration. | ||
* '' | * '' | ||
- | * '' | + | * '' |
* '' | * '' | ||
* '' | * '' | ||
- | === Assisting backlogged students === | + | ==== Assisting backlogged students |
The students who have backlogs need advice in taking courses. DAMP mentors (DAMP mentors are only available during the second year of the student) often help the students. However, the support is patchy. If a student struggles to find correct advice, the faculty advisor needs to step in. | The students who have backlogs need advice in taking courses. DAMP mentors (DAMP mentors are only available during the second year of the student) often help the students. However, the support is patchy. If a student struggles to find correct advice, the faculty advisor needs to step in. | ||
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* '' | * '' | ||
- | === Leave approval === | + | DUGC should regularly meet to monitor the students that have many backlogs. |
+ | |||
+ | ==== Process for exception request to dean AP ==== | ||
+ | |||
+ | As we discussed earlier, in many circumstances, | ||
+ | |||
+ | ==== Leave approval | ||
Without explicit permission, UG students cannot be absent from campus during academic activities. UG students can request leave during the semester. Please follow the procedure that is mentioned in the [[https:// | Without explicit permission, UG students cannot be absent from campus during academic activities. UG students can request leave during the semester. Please follow the procedure that is mentioned in the [[https:// | ||
- | === Signing external documents === | + | ==== Signing external documents |
Sometimes students ask faculty advisors to sign documents from external entities such as visa applications, | Sometimes students ask faculty advisors to sign documents from external entities such as visa applications, | ||
- | === Departmental ranks === | + | ==== Departmental ranks ==== |
The faculty advisors do not provide departmental ranks. ([[private: | The faculty advisors do not provide departmental ranks. ([[private: | ||
- | === Approving semester exchange === | + | ==== Approving semester exchange |
Students can apply for the semester exchange program. They need approval from the faculty advisor. While approving the request, the faculty advisor needs to confirm the list of courses that the student will take at the other university. The courses should map to the courses at IITB. | Students can apply for the semester exchange program. They need approval from the faculty advisor. While approving the request, the faculty advisor needs to confirm the list of courses that the student will take at the other university. The courses should map to the courses at IITB. | ||
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The application should first go to CSE office. The office checks the documents including course mappings. They contact the area experts if the mapping is not already known, which is available on the department website (under courses). Once the office gets endorsement from an expert, they request the web team to include the mapping in the list. The application is forwarded to the faculty advisor who should cross-check the work of the office. After the approval of the faculty advisor, the application is forwarded to the head of the department. | The application should first go to CSE office. The office checks the documents including course mappings. They contact the area experts if the mapping is not already known, which is available on the department website (under courses). Once the office gets endorsement from an expert, they request the web team to include the mapping in the list. The application is forwarded to the faculty advisor who should cross-check the work of the office. After the approval of the faculty advisor, the application is forwarded to the head of the department. | ||
- | === BTP and RnD at another department === | + | ==== BTP and RnD at another department |
Students can do RnD projects and BTP in other departments. They need a co-advisor from the CSE department. | Students can do RnD projects and BTP in other departments. They need a co-advisor from the CSE department. | ||
- | === Convert to dual degree program === | + | ==== Convert to dual degree program ==== |
+ | |||
+ | Please ask the student to follow the procedure given at [[public: | ||
+ | |||
+ | ==== Coaches of ICPC teams ==== | ||
+ | |||
+ | Students reach out to faculty advisors to be their mentors in ICPC competitions. In the past, faculty mentors have even conducted classes to help students with competitive programming. It can also be the case that the mentor just has to register the team and then the team trains on their own. But it is best to clarify this with the team when they approach you to be the mentor. The teams cannot compete without a mentor. The registration process is cumbersome. You may need to sit with the team. | ||
+ | |||
+ | The faculty mentor is the one that ICPC reaches out to if the team cheats in the competition. However, the mentor is not held responsible for the team's action - ICPC simply disqualifies the team, if they are proven to have cheated. The mentor (and consequently the department, and institute) can take/not take whatever appropriate action they want after that. | ||
- | (//todo: What is the process?//) | ||
- | === Graduation ceremony === | + | ==== Graduation ceremony |
After the end of four years, the faculty advisor needs to participate in the graduation ceremony of the students. | After the end of four years, the faculty advisor needs to participate in the graduation ceremony of the students. | ||