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public:dugc:facad [2023/02/10 23:19] – [Faculty advisor responsibilities] akgpublic:dugc:facad [2023/03/10 14:50] (current) – [Assisting backlogged students] akg
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 ==== Responsibilities in the first year ==== ==== Responsibilities in the first year ====
  
-The faculty advisor meets the first-year students during their orientation. In the meeting, the advisor presents general information about the department. During the first year, the students do not have much contact with the department. The faculty advisor may hold regular meetings with the students to discuss various (non)-academic matters. At the end of the first semester, the advisor may meet the students who are facing academic problems.+The faculty advisor meets with first-year students during their orientation program, providing them with an overview of the department and its general information. In the initial stages of their academic journey, these students have limited interaction with the department, thus the faculty advisor may arrange for regular meetings with the students to address both academic and non-academic concerns. Upon the completion of the first semester, the faculty advisor may also hold individual meetings with students who are facing academic difficulties, in order to provide assistance and guidance.
  
 ==== Handling ASC interface ====  ==== Handling ASC interface ==== 
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   * ''Course withdrawal'': Students need approval from the faculty advisor for course withdrawal. However, course withdrawal requests are auto-approved after a few days. Until an advisor wants to deny the request, there is no action needed from the advisor. If a student misses the deadline, the deadline extension requests will be approved only in exceptional circumstances. The faculty advisor must review the request carefully before forwarding such requests to the head of the department.   * ''Course withdrawal'': Students need approval from the faculty advisor for course withdrawal. However, course withdrawal requests are auto-approved after a few days. Until an advisor wants to deny the request, there is no action needed from the advisor. If a student misses the deadline, the deadline extension requests will be approved only in exceptional circumstances. The faculty advisor must review the request carefully before forwarding such requests to the head of the department.
-  * ''Special registration approval'':In some cases, the students are prompted to get approval from their faculty advisor for their registrations. As of 2022, there is no interface in ASC for the faculty advisor to approve the special requests (there is an interface for registration approval, which is for normal registration. If the advisor does not act, all normal registrations are auto-approved.).  +  * ''Special registration approval'':In some cases, the students are prompted to get approval from their faculty advisor for their registrations. As of 2022, there is no interface in ASC for the faculty advisor to approve the special requests (there is an interface for registration approval, which is for normal registration. If the advisor does not act, all normal registrations are auto-approved). For the special approvals, the advisor has to forward the request to dean AP. Please look at the following for the process of sending requests to the dean.    
   * ''Blacklisted courses:'' Can blacklisted courses be taken as an institute elective? (//todo//)   * ''Blacklisted courses:'' Can blacklisted courses be taken as an institute elective? (//todo//)
   * ''Software bugs/issues'':ASC software has many issues and bugs, which leads to many unfortunate denials of registration. Some students do not actively seek their rights if software disallows them or fails to warn them of missteps. Please encourage students to reach out to you if they face trouble.   * ''Software bugs/issues'':ASC software has many issues and bugs, which leads to many unfortunate denials of registration. Some students do not actively seek their rights if software disallows them or fails to warn them of missteps. Please encourage students to reach out to you if they face trouble.
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   * ''Self-study summer courses'': Third-year students are not allowed to take self-study summer courses. Fourth-year students who are about to graduate can take self-study courses in the summer. They should start scouting for faculty that may want to teach self-study courses as soon as possible.   * ''Self-study summer courses'': Third-year students are not allowed to take self-study summer courses. Fourth-year students who are about to graduate can take self-study courses in the summer. They should start scouting for faculty that may want to teach self-study courses as soon as possible.
   * ''Equivalent courses for clearing backlog:'' (// Open question: I have some backlogs and I wish to take some equivalent course (run by another dept) to one of our core courses running in summer, whom should I ask if this possible and how to register for the same?//)   * ''Equivalent courses for clearing backlog:'' (// Open question: I have some backlogs and I wish to take some equivalent course (run by another dept) to one of our core courses running in summer, whom should I ask if this possible and how to register for the same?//)
 +
 +DUGC should regularly meet to monitor the students that have many backlogs.
  
 ==== Process for exception request to dean AP ==== ==== Process for exception request to dean AP ====
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 Please ask the student to follow the procedure given at [[public:dugc:departmental-ug-rules]]. Please ask the student to follow the procedure given at [[public:dugc:departmental-ug-rules]].
 +
 +==== Coaches of ICPC teams ==== 
 +
 +Students reach out to faculty advisors to be their mentors in ICPC competitions. In the past, faculty mentors have even conducted classes to help students with competitive programming. It can also be the case that the mentor just has to register the team and then the team trains on their own. But it is best to clarify this with the team when they approach you to be the mentor. The teams cannot compete without a mentor. The registration process is cumbersome. You may need to sit with the team.
 +
 +The faculty mentor is the one that ICPC reaches out to if the team cheats in the competition. However, the mentor is not held responsible for the team's action - ICPC simply disqualifies the team, if they are proven to have cheated. The mentor (and consequently the department, and institute) can take/not take whatever appropriate action they want after that.
 +
  
 ==== Graduation ceremony ==== ==== Graduation ceremony ====