Travel Policy

Travel Policy

Eligibility: Outstation participants, i.e. participants residing outside of Mumbai, Thane (District) or Navi Mumbai are eligible to claim reimbursement for their travel expenses.

Maximum Amount: Reimbursement is calculated for the fare of

  1. 3-Tier AC train (regular, non-premium) OR
  2. AC state transport (ST) buses.
The reimbursement amount is capped at the lower fare of these options.
Note: Train such as Rajdhani, Tejas, Duronto, Shatabdi, Vande Bharat, etc. are all considered as preimum trains.

Exclusions: Local conveyance such as cab fares to and from stations or the IIT Bombay campus is not covered under the travel policy.

Claim Process

  • Participants must submit either:
    • A printout of the original ticket's PDF (in case of online booking), or
    • A self-attested xerox copy of the travel ticket for which the reimbursement is being claimed.
  • Ensure that your name is clearly visible on the ticket to validate your travel.
  • Reimbursement will be processed only after the event, once all required documents are submitted.

Group Bookings

  • Group bookings are permissible and reimbursable.
  • Each participant in the group must submit a separate claim for reimbursement.
  • The participant’s name must appear on the ticket as one of the passengers.
  • The claim amount per participant should approximately match the ticket share. The final reimbursement amount will be calculated as per the travel policy limits.

How To ClaimNEW!

  • Participants are encouraged to download the Travel Allowance Form and bring a printed copy along with you.
  • A pre-filled sample form is available at TA Form pre-filled Sample. You may go through this before starting to fill out the form.
  • The details entered in the form must match the details on your ticket.
  • A physical copy of the travelling ticket must be attached along with this form.
  • Reimbursement via direct bank transfer requires a PAN card. Participants without a PAN card must opt for cash reimbursement, which involves a more tedious process and additional paperwork.