The DVP caters to existing Computer Society professional and student Chapters. Chapters are strongly encouraged to cooperate with neighboring Chapters in order to share the services of a speaker within a given trip, thus reducing average traveling costs per visit. The following information provides an outline of general policies and procedures.

A. General 

• DVP Services -- DVP Services consists of Computer Society staff working with the DVP Chair and DVP Committee to facilitate implementation of the program. All India DVP correspondence should be directed to the Co-Ordinator.
• Program Year -- The program year is September 1 through August 31.

 

• Requests Per Year -- A Chapter may arrange up to three DVP visits per calendar year. Approvals must be obtained in advance. Requesting Chapters are strongly encouraged to arrange to have a speaker visit a number of Chapters in their geographical area on one trip, to greatly reduce the total traveling expenses as well as the average cost per visit. Collaboration between neighboring Chapters to arrange DVP visits is encouraged, as it promotes networking opportunities within local areas. Additional visits can be requested subject to availability of funds, with preference given to those Chapters who have shared previous speakers, or who have not requested a speaker during the program year.
• Email Requests -- Requests and other information submitted through email are preferred and encouraged, as long as all required information (required by the forms) is included in the submission. Copies will automatically be distributed to the appropriate people for approval. Submit visit requests, follow-up evaluations, nominations for speakers, comments and questions to ssspr@cse.iitb.ac.in, services.dvp@computer.org.

• All DVP visits must be approved in advance by the DVP Chair. The Computer Society reimburses on actuals for economy class  Airfare  for inter-city travel for approved visits to Computer Society professional and student Chapters. Local expenses are paid by the local Chapter. Arrangements made by speakers, Chapters, and/or others outside of DVP rules and guidelines are not the responsibility of the Computer Society, and these engagements will not be reimbursed.

• Traveler's Responsibility -- Speakers should purchase economy class round-trip tickets, and schedule travel during cost-saving days whenever possible, to stay within the  reimbursable limit. Speakers should also be conscientious of not exceeding local expenses as agreed to with the host Chapter.
• Maximum Approved --The cooperation demonstrated by Computer Society Chapters in previous years in terms of combining speaking tours allows us to maintain the inter-city traveling cost per Chapter at a maximum of $700 US. Larger allocations will be considered  and may be approved, on an exceptional basis. Local expenses are the responsibility of the host Chapter.
• Covered Expenses ­
• "Inter-city Traveling Costs" are defined as reasonable expenses (reference standard Computer Society travel policy) incurred traveling from the speaker's home or office until arrival at the host Chapter's city, and departure from the host Chapter's city until arrival at the speaker's home or office (normal coach class airfare, bus fare, train fare, parking at home airport, mileage or nominal gas to and from the speaker's home airport). The use of advance purchased tickets is encouraged whenever practical and agreed upon by the speaker and the host Chapter. These expenses are to be submitted by the speaker to DVP Services for reimbursement.
• "Local Expenses" are defined as reasonable expenses (reference standard CS travel policy) incurred after arriving in the host Chapter's city (hotel, meals, rental car, limousine or bus from the airport to the hotel or meeting location, etc.). These expenses are to be submitted by the speaker to the host Chapter for reimbursement, and should be agreed upon by the speaker and the host Chapter in advance.

  

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